From 25th May we are required by law to obtain your permission to retain your information, we keep your details in a safe manner and they will only be used for our mutual benefit, email, telephone delivery address etc, if you do not approve of us retaining information that you have given to us then please let us know and you will be deleted from our database immediately.
We ask that you read the following and tick to confirm your agreement. Please return this letter by email to email@example.com by post, for the attention of Steve Jones, to the above address.
We will keep your data secure and only store it for as long as necessary for the purposes of our current trading activities with your organisation. Once the data is no longer required we will destroy it securely.
*Please tick the box to confirm that you consent to us holding and processing your data in this manner. We will assume by your ticking this box that you have obtained the consent to submit from any of your employees whose personal data you submit to us.
We will retain your data on file for any future trading purposes. The data will be stored on paper and/or digital format at our secure site and only accessed by persons authorised to do so. We will only hold the minimum amount of data required and when the data is no longer required for our trading purposes it will be deleted/destroyed securely.
*Please tick this box to confirm that you consent to us retaining your data in this manner.
Name: ………………………………………… Date: …………………………………………………..
*Please note that you can withdraw your consent to either or both of the above uses of your data at any time. If you elect to do so, please inform us in writing either by email to firstname.lastname@example.org post, marked for the attention of Steve Jones, to the address above. If you require any further information please contact 07770 811616.
Should we not receive a reply to this communication by the date GDPR comes into force (i.e. 25thMay 2018) then we would presume you have no objections to our retaining the current information we both hold and control for you on ourdatabase. However, we would strongly recommend that you take note of this request in order for Southern Sea Kayaks to fully comply with GDPR
Due to the new General Data Protection Regulations (GDPR) which takes effect from 25 May 2018,we are required to inform you of what data we hold and how the data is handled/stored. This will ensure we are compliant with the new regulations.
For the purposes of our trading relationship with your organisation we hold the following information:-
Address & Delivery Addresses.
Contact Telephone Numbers/Fax Numbers/Email addresses.
Bank Details (in some cases).
Trading History (products, prices).
The data is gathered from prior trading activities, and ongoing business, received verbally, in writing or electronically. The data is stored on our computer system at our secure offices. Our server is internal only, is not accessible over the internet, is username and password protected and protected by our internal firewalls. All data held will be for internal use only and used only for the purposes of our trading activities. We will never give your data to 3rdparties unless we are legally obliged to do so or you request we do so.
Any data passed onto these parties will be conducted within GDPR guidelines and will only be data relevant to our trading activities.
If you have any issues/queries regarding the above please contact us